By Hockey Saskatchewan

REGINA, Sask. – A memorandum has been issued regarding the 2024 Annual General Meeting Update which is scheduled to take place on Tuesday, August 6, 2024.

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• TO:        Hockey Saskatchewan Membership
• FROM:   Kelly McClintock, General Manager
• RE:        2024 Annual General Meeting Update

As notified during monthly Membership Calls this season, the Hockey Saskatchewan Annual General Meeting shall be held via the virtual platform, Zoom Conferencing.

The schedule for the 2024 Annual General Meeting will be as follows:

• Tuesday, August 6, 2024 7:00 PM – 8:30 PM

The Agenda for the Meeting will be:

• Greetings from the Chair of the Hockey Saskatchewan Board of Directors, Tim Hubic
• Approval of the Last Annual Meeting Minutes
• Chair of the Board Report
• The Presentation of the Audited Financial statements and Report of the Auditor
• The Appointment of the Auditor for the ensuing fiscal year.
• Introduction, Discussion and Voting on Amendments to the Constitution and Bylaws
• Other Business – Questions from the Floor.
• Adjournment

REGISTRATION

All Minor Hockey Associations and League representatives who plan on participating in the 2024 Annual General Meeting must register online with Hockey Saskatchewan by 3:00 pm, Wednesday, July 31, 2024.

See link below for registration;

• 2024 Annual General Meeting Registration
• 2024 Annual General Meeting Credential Form

Each registrant will also be required to fill out a Credential Form. The credential form will then be uploaded during the registration process. A signature of endorsement from the MHA / League President is required.

The registrants that qualify and are eligible to attend the AGM will then receive their login information for the meeting on Friday, August 2, 2024, at 3:00 PM.

VOTING

As per Bylaw 2.03.04, voting at the AGM is as follows:

The following shall be entitled to one (1) vote at all Annual Meetings and Special Meetings:

a)    Each Member (refer to Bylaw 2.02.01) in good standing (refer to Bylaw 2.02.07) is entitled to cast one (1) vote on any matter on which Members are entitled to vote. Voting will be facilitated in-person or remotely by the use of technology as approved by the Board.

b)    The Hockey Saskatchewan Board of Directors will determine their block voting prior to any meeting of the membership that includes a non-election vote. The Chair of the Board shall cast the Board votes in one block vote at the meeting of the membership.

Block Vote will be the total number of eligible votes (1 vote per active member of the Board of Directors) either in favor or against the motion being considered.

Each Hockey Saskatchewan Board of Director is entitled to cast an individual vote for all elections involving the Board of Directors. The block voting does NOT apply to any elections.

c)    Officiating Development Leadership Team Members to a maximum of five (5).

d)    Each Member delegate shall present a credential form of their appointment signed by the President of the Minor Hockey Association or Junior/Senior League represented upon registering for an Annual Meeting or Special Meeting. The Member delegate assigned to be the voting delegate for the Member must be designated on the credential form.

NOTICES Of MOTION

Attached is the notice of motion for Proposed Bylaw Amendments that will be presented, discussed, and voted upon at the AGM. The Proposed Bylaw Amendments were originally circulated in February 2024 and discussed during the Monthly Virtual Membership Calls of February, March and May.

Feel free to visit the Hockey Saskatchewan Meetings Page to listen to the Monthly Membership Presentations and view the Power Point Presentations.

AUDITED FINANCIAL STATEMENT

The Audit of the 2023/24 Fiscal year of Hockey Saskatchewan is contained within the Annual General Meeting Booklet along with an Executive Summary of the document. Please review both documents to make yourself aware of the financial position of the Association.

• Annual General Meeting Booklet

ELECTION – DIRECTORS

There are three open positions on the Board of Directors, each consisting of three-year terms.

In the coming week the Nominating Committee of Hockey Saskatchewan will make available to the Membership the candidates they are putting forward to be considered for the three open positions.

The election process for the three positions will take place as follows:

                Vote #1

The Membership will be advised that on-line voting can begin on Sunday, July 28, 2024, at 12:00 noon and close on Wednesday, July 31, 2024, at 12:00 noon.

In the event of a tie which would require an additional vote:

                Vote #2

The Membership will be advised of the tie and the second vote that must take place. On-line voting can begin on Thursday, August 1 at 6:00 pm and close on Saturday, August 3 at 6:00 pm.

The voting results will be announced and ratified with a common motion during the AGM on Tuesday, August 6, 2024.

If you have any questions of any kind, please feel free to contact me (kellym@hockeysask.ca).