2024 Annual General Meeting
As notified during monthly Membership Calls this season, the Hockey Saskatchewan Annual General Meeting (AGM) shall be held via virtual platform via Zoom Conferencing.
The schedule for the 2024 AGM will be as follows:
- Tuesday, June 18, from 7:00 PM – 8:30 PM
The agenda for the meeting will be:
- Greetings from the Chair of the Hockey Saskatchewan Board of Directors, Tim Hubic
- Approval of the Last Annual Meeting Minutes
- Chair of the Board Report
- The Presentation of the Audited Financial statements and Report of the Auditor
- The Appointment of the Auditor in the ensuing fiscal year.
- Introduction, Discussion and Voting on Amendments to the Constitution and Bylaws
- Other Business – Questions from the Floor.
- Adjournment
REGISTRATION
All Minor Hockey Associations and League representatives who plan on participating in the 2023 AGM must register online with Hockey Saskatchewan by 3:00 PM, Thursday, June 13, 2024.
- REGISTRATION IS NOW CLOSED
The registrants that qualify and are eligible to attend the AGM will then receive their login information for the meeting on Monday, June 17, 2024, at 3:00 PM. Those participants with voting rights will also receive the online voting information on June 18.
VOTING
As per Bylaw 2.03.04, whereby amendments were made at the 2022 AGM, voting at the AGM is as follows:
The following shall be entitled to one (1) vote at all Annual Meetings and Special Meetings:
- The Hockey Saskatchewan Board of Directors will determine their block voting prior to any meeting of the membership that includes a non-election vote. The Chair of the Board shall cast the Board votes in one block vote at the meeting of the membership.
Block vote will be the total number of eligible votes (I vote per active member of the Board of Directors) either in favor or against the motion being considered.
- Officiating Development Leadership Team Members to a maximum of five (5).
- Each Member (refer to Bylaw 2.02.01) in good standing (refer to Bylaw 2.02.07) is entitled to cast one (1) vote on any matter on which Members are entitled to vote.
- Each Member delegate shall present a credential form of their appointment signed by the President of the Minor Hockey Association or Junior/Senior League represented upon registering for an Annual Meeting or Special Meeting. The Member delegate assigned to be the voting delegate for the Member must be designated on the credential form.
Voting will take place during the meeting via Election Buddy that will be sent out during the meeting to the email provided.
BOARD OF DIRECTOR CANDIDATES
As per Bylaw 2.05.03 a)
"The Board of Directors shall consist of nine (9) Directors of which not more than two-thirds (2/3) are of the same gender. (6 of 9 is max for one gender)"
Therefore, as there are currently two (2) female Directors with terms remaining, a minimum of one of the three open positions must be filled by one of the two Female Candidates. Following the election, regardless of the overall ranking, the Female Candidate with the most votes will fill one of three open positions.
Six (6) individuals have been nominated by the membership for the three open positions. To meet the candidates and view their written and video submissions please visit the following link to the Hockey Saskatchewan website.
NOTICES OF MOTION
Attached is the notice of motion for Proposed Bylaw Amendments that will be presented, discussed, and voted upon at the AGM. The Proposed Bylaw Amendments were originally circulated in February 2023 and discussed during the Monthly Virtual Membership Calls of February, March and May.
Feel free to visit the Hockey Saskatchewan Website through the following link to listen to the Monthly Membership Presentations and view the PowerPoint Presentations.
https://hockeysask.ca/news/meetings
AUDITED FINANCIAL STATEMENT
The Audit of the 2022/23 Fiscal year of Hockey Saskatchewan has completed the Final Audited Statement and this is now included in the "AGM Booklet" which can be found at the link at the very top of this page.
If you have any questions of any kind, please feel free to contact Hockey Saskatchewan at (306) 789-5101.