By Hockey Saskatchewan

REGINA, Sask. – Hockey Saskatchewan has issued a Request for Proposal (RFP) seeking competitive bids bids from Saskatchewan-based companies to provide External Audit Services.

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Introduction

Hockey Saskatchewan is seeking proposals from qualified firms to provide external audit services in accordance with Canadian auditing standards and applicable non-profit regulations.

Scope of Proposal

The selected proponent will provide:

• Conduct an annual financial audit in accordance with Canadian Generally Accepted Auditing Standards (GAAS) and applicable regulations for non-profit organizations.
• Ensure compliance with the Canada Not-for-Profit Corporations Act and other relevant financial reporting frameworks.
• Evaluate internal control systems and provide recommendations for improvements, if necessary.
• Conduct an inventory sample count and valuation of physical assets, including but not limited to merchandise, jerseys, technical equipment.
• Review grant and funding compliance for government and private contributions.
• Ensure proper accounting for restricted funds and internally/externally designated contributions.
• Provide audit findings report that would be presented at the Annual General Meeting (AGM).
• Be available to consult with management and/or the Finance Committee as required.

Accounting Service Provider

Hockey Saskatchewan currently contracts MNP LLP for accounting services, and this relationship is expected to remain in place for the duration of the audit engagement term. The successful audit firm will be expected to collaborate with MNP LLP throughout the audit process to facilitate access to financial records, reconciliations, and year-end preparations.

Financial Systems and Tools

Auditors should be familiar with or capable of working with the systems used by Hockey Saskatchewan, which include the following platforms and tools for financial and operational processes:

• QuickBooks Online – Primary accounting software for general ledger and financial reporting.
• Dext – For managing receipts and automating data entry into QuickBooks.
• Plooto – Used for managing and processing electronic payments.
• PayPal – Used for processing payments through the Hockey Saskatchewan website.
• PaySafe – Used for online payments through the Hockey Canada Registry (HCR).
• Shopify – Used for managing inventory and e-commerce related to merchandise sales.

Terms of Engagement

The term of engagement will be for three (3) fiscal years, beginning with the fiscal year ending April 30, 2026, subject to annual appointment and approval by the membership at the Hockey Saskatchewan Annual General Meeting (AGM). Continuation of the engagement is contingent upon this annual approval, as required under the organization's bylaws and in accordance with the Canada Not-for-Profit Corporations Act.

The agreement may be extended beyond the initial three-year term upon mutual consent and satisfactory performance, pending approval by the membership at subsequent AGMs.

Proposal Requirements

Please include the following in your submission:

1. Company Profile

• Name, address, and brief history of the firm.
• Description of experience with non-profit and/or sport sector audits.

2. Team Qualifications

• Bios or resumes of audit personnel who will be assigned.
• Identification of the engagement partner and their role.

3. Approach and Methodology

• Overview of audit strategy, including inventory count procedures.
• Timeline for fieldwork, draft report, and final submission.

4. References

• At least three (3) references from similar organizations audited within the last three years.

5. Fees

• Detailed breakdown of proposed fees including annual audit cost, out-of-pocket expenses, and hourly rates for any additional services.

Submission Details:

• Deadline: June 27, 2025
• Submission: Electronic submissions only to KellyM@HockeySask.ca

For full details, including scope of work and evaluation criteria, see the attached Request for Proposal (RFP) document.

FULL RFP DOCUMENT - CLICK HERE

Please feel free to share this email with any parties that may be interested.

We look forward to receiving your proposals and working with a trusted accounting partner to continue supporting hockey in Saskatchewan!

Best regards,

Kelly McClintock

General Manager

Hockey Saskatchewan

KellyM@HockeySask.ca

306-789-5101