Bylaw 3 - Meetings of Members and Voting

2.03.01    Annual Meeting

i)    The Annual General Meeting shall be held within four (4) months of the fiscal year end date of the previous year and be held within the Province of Saskatchewan on a day to be determined by the Hockey Saskatchewan Board of Directors. In-person or remotely by the use of technology as approved by the Board.

ii)    The Order of Business at every Annual General Meeting shall be:

a)  Approval of Last Annual Meeting Minutes

b)  Chair of the Board Report

c)  Acknowledgements

d)  The Presentation of the Audited Financial Statements and report of the Auditor.

e)  The Appointment of the Auditor on the ensuing fiscal year.

f)  Introduction, Discussion and voting on Amendments to the Constitution and Bylaws.

g)  Other business

h)  Director Elections

i)  Adjournment

2.03.02    Special Meetings

i)    A Special Meeting shall be convened for any time and place in Saskatchewan by a majority vote of the Hockey Saskatchewan Board of Directors.

ii)    The Board of Directors, upon receipt of a written request for a Special Meeting signed by thirty (30) Members in good standing, shall convene a Special Meeting within sixty (60) days of the receipt of the request.

iii)    The Hockey Saskatchewan Chair of the Board shall prepare the agenda for the Special Meeting and shall limit that agenda to the limits specified in the Special Meeting request.

iv)    The agenda of a Special Meeting may not be altered.

2.03.03    Notice of Meetings

i)    Notice of the time and place of all General Meetings and Special Meetings, the general nature of the business to be transacted, and sufficient information for the Members to make an informed decision with respect to any decisions they are to make at the meeting shall be given to each Member at least thirty (30) days prior to the meeting.

ii)    The Notice of the meeting shall be deemed to be given when sent electronically to the last known email address of each member.

2.03.04    Voting

The following shall be entitled to one (1) vote at all Annual Meetings and Special Meetings:

a)    Each Member (refer to Bylaw 2.02.01) in good standing (refer to Bylaw 2.02.07) is entitled to cast one (1) vote on any matter on which Members are entitled to vote. Voting will be facilitated in-person or remotely by the use of technology as approved by the Board.

b)    The Hockey Saskatchewan Board of Directors will determine their block voting prior to any meeting of the membership that includes a non-election vote. The Chair of the Board shall cast the Board votes in one block vote at the meeting of the membership.

Block Vote will be the total number of eligible votes (1 vote per active member of the Board of Directors) either in favor or against the motion being considered.

Each Hockey Saskatchewan Board of Director is entitled to cast an individual vote for all elections involving the Board of Directors. The block voting does NOT apply to any elections.

c)    Officiating Development Leadership Team Members to a maximum of five (5).

d)    Each Member delegate shall present a credential form of their appointment signed by the President of the Minor Hockey Association or Junior/Senior League represented upon registering for an Annual Meeting or Special Meeting.  The Member delegate assigned to be the voting delegate for the Member must be designated on the credential form.

d)    Remote Participation / Meetings

(i)    Any person entitled to attend a meeting of Members may participate in the meeting remotely by the use of technology as approved by the Board. A person so participating in a meeting is deemed to be present at the meeting.

(ii)    The Board may determine that an entire meeting be held remotely by the use of technology that permit all participants to communicate adequately with each other during the meeting.

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