Board Expense Claims

Policy

Hockey Saskatchewan will reimburse the Board of Directors expenses incurred while involved in business for Hockey Saskatchewan. The Board of Directors are expected to use reasonableness in their approach to expenses with consideration for cost efficiency.

Procedure

1. Whenever possible Hockey Saskatchewan will pay expenses directly (i.e. hotel, meals, conference fees) for Board Directors.

2. Board Directors who incur expenses may submit a Board Expense Claim for mileage amounts and per diems. Any hotel expenses incurred must include a receipt if not paid directly by Hockey Saskatchewan.

3. Eligible Expenses can include:
   1. Travel (Mileage, airfare)
   2. Per Diems, meals
   3. Hotels

4. Automobile Travel:
   1. Mileage reimbursement rates are set annually by Hockey Saskatchewan and are reflective of 90% of the Canada Revenue Agency Mileage Rate specifically related to Saskatchewan for the previous calendar year.
   2. The Mileage Claim section of the expense form must be completed in full before reimbursement.
   3. Reasonable cost for vehicle rental or public transportation will be reimbursed where no private vehicle is available.

5. Meals:
   1. In Province - $50 per diem per meeting day where meals are not provided.
   2. Out of Province - $100 per diem per meeting day.

6. Hotels:
   1. Hockey Saskatchewan staff will arrange all hotel arrangements and subsequent payment. In the event a hotel room is charged to a Director they must submit a receipt within an expense claim.
   2. Board Directors are to review their hotel bills for accuracy and sign the invoice (wherever possible)

 

7. Board expense claims must be submitted to the General Manager for approval. All claims will be approved by the General Manager and arrangements made for payment. In the event of a dispute the Board Chair will intervene.

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