Hockey Saskatchewan
Hockey Saskatchewan

Handbook Item

Bylaw 3 - Meetings of Members and Voting

2.03.01    Annual Meeting

i)    The Annual Meeting shall be held during the month of June on each year at a place within the Province of Saskatchewan on a day to be determined by the Hockey Saskatchewan Board of Directors.

ii)    The Order of Business at every Annual Meeting shall be:

    a)  Approval of Last Annual Meeting Minutes
    b)  Chair of the Board Report
    c)  Acknowledgements
    d)  The Presentation of the Audited Financial Statements and report of the Auditor.
    e)  The Appointment of the Auditor on the ensuing fiscal year.
    f)  Introduction, Discussion and voting on Amendments to the Constitution and Bylaws.
    g)  Other business
    h)  Adjournment

2.03.02    Special Meetings

i)    A Special Meeting shall be convened for any time and place in Saskatchewan by a majority vote of the Hockey Saskatchewan Board of Directors.

ii)    The Board of Directors, upon receipt of a written request for a Special Meeting signed by thirty (30) Members in good standing, shall convene a Special Meeting within sixty (60) days of the receipt of the request.

iii)    The Hockey Saskatchewan Chair of the Board shall prepare the agenda for the Special Meeting and shall limit that agenda to the limits specified in the Special Meeting request.

iv)    The agenda of a Special Meeting may not be altered.

2.03.03    Notice of Meetings

i)    Notice of the time and place of all General Meetings and Special Meetings, the general nature of the business to be transacted, and sufficient information for the Members to make an informed decision with respect to any decisions they are to make at the meeting shall be given to each Member at least thirty (30) days prior to the meeting.

ii)    The Notice of the meeting shall be deemed to be given when sent electronically to the last known email address of each member.

2.03.04    Voting

The following shall be entitled to one (1) vote at all Annual Meetings and Special Meetings:

a)    All members of the Hockey Saskatchewan Board of Directors. The Chair of the Board shall refrain from voting unless, in the event of a tie, he/she shall cast the deciding vote.

b)    Officiating Development Leadership Team Members to a maximum of five (5).

c)    Each Member (refer to Bylaw 2.02.01) in good standing (refer to Bylaw 2.02.07) is entitled to cast one (1) vote on any matter on which Members are entitled to vote.

d)    Each Member delegate shall present a credential form of their appointmen signed by the President of the Minor Hockey Association or Junior/Senior League represented upon registering for an Annual Meeting or Special Meeting.  The Member delegate assigned to be the voting delegate for the Member must be designated on the credential form.