Bylaw 5 - Board of Directors
2.05.01 Powers of the Board
The Directors shall manage all activities and affairs of the Association in accordance with the Saskatchewan Non–Profit Corporation Act and these Bylaws, including but not limited to:
a) Developing policies, rules and regulations for managing and operating the affairs and activities of the Association.
b) Developing policies, procedures and regulations relating to the discipline of members and disciplining Members accordingly.
c) Developing policies, procedures and regulations relating to the management of disputes within the Association and resolving all disputes accordingly.
d) Establishing committees to assist in performing the work of the Associations; and
e) Employing such persons necessary to carry out the work of the Association.
f) The Board is a continuing entity and its decision shall remain in force until they are rescinded.
2.05.02 Terms of Reference
a) At Meetings of the Board of Directors, each member shall have one (1) vote. The Chair of the Board shall not vote except to cast a deciding vote.
b) In the event of a vacancy occurring on the Board of Directors or within the Officer group for any cause, the Officers may appoint someone to fill such vacancy until the next Annual General Meeting. At meetings of the Board of Directors or Officers, such appointee shall have one vote.
c) At all meetings of the Board of Directors, a quorum shall consist of 50% + 1 of the active Board of Directors. At all meetings of the Association’s Officers, a quorum shall consist of 50% + 1 of the active Officers.
d) Directors shall be presented with a plaque upon their voluntary or involuntary retirement from service with Hockey Saskatchewan. Their years of service shall be noted on this plaque.
The Board may create committees with such mandate, authority and direction as it determines to be necessary or useful in the discharge of its duties and obligations.
f) Delegation of Authority
The Board may delegate authority to individuals, committees and others as it determines is in the best interests of Hockey Saskatchewan subject to these Bylaws and the laws of Saskatchewan.
g) The Board of Directors at all times shall retain the right, via majority vote, to remove any Director or Officer after a review by the Code of Conduct Committee.
2.05.03 Structure of the Board
The Board of Directors of Hockey Saskatchewan shall consist of the following:
Seven (7) Officers
Sixteen (16) Zone Directors
a) The length of term for each officer is two (2) years
b) To be eligible to be nominated for a position of Officer, a nominee must have served a minimum of two (2) full years on the Board of Directors and must be a current member of the Board of Directors.
i) Must have their nomination signed by two (2) current members of the Hockey Saskatchewan Board of Directors.
ii) Submit their nomination in writing to the Hockey Saskatchewan General Manager no later than January 15th annually.
c) In even numbered years four (4) Officers shall be elected while three (3) will be elected in odd numbered years.
d) The Board of Directors shall conduct an election of the open Officer positions as of February 20th annually.
i) Each Board Member must cast votes for the exact number of candidates required to fill all open Officer positions. If a vote does not include the exact number required, it will be considered spoiled.
ii) The results of elections for Officer positions will be disclosed as successful or not successful. The number of votes each candidate received shall not be disclosed.
e) Newly Elected Officers shall take their position upon completion of the Hockey Saskatchewan Annual General Meeting.
f) The Board of Directors shall elect one (1) Officer to serve as the Chairperson of the Board of Directors for a two-year term. Any nominee wishing to stand for election as Chairperson must:
i) Have served a minimum of two (2) full years as an Officer and currently occupy an Officer position.
ii) Submit their nomination in writing to the General Manager no later than March 15th.
iii) Have their nomination signed by two (2) current members of the Hockey Saskatchewan Board of Directors.
g) If an Officer who has one year remaining on their term is elected as Chairperson, the term as Chairperson will be for two years and the Officers open position created by the Chairperson will be filled for one year.
i) The election will take place preceding the Hockey Saskatchewan Board of Directors April Meeting.
ii) The elected Chairperson will take the position immediately following the Hockey Saskatchewan AGM.
h) The Officers of Hockey Saskatchewan are responsible for creating policy and initiatives to be recommended to the Hockey Saskatchewan Board of Directors, as well as overseeing the affairs of the Association between Board Meetings, by managing the following portfolios:
- Vice Chair
- Strategic Planning
- Financial Capital
- Risk Management & Compliance
- Member Engagement
i) The Board of Directors may task the Officers with any initiative they wish action to be taken.
j) The seven (7) Officers shall assign each Officer with a portfolio, and/or other duties to be accountable for over the next season.
2.05.05 Zone Directors
a) There shall be sixteen (16) Zone Directors
b) The length of term for each Zone Director is for two (2) years with each position offset so that there are eight (8) positions available annually, unless a Director has been appointed by the Board, in which case the term will be one year.
c) To be eligible to be nominated for a position of Zone Director, a nominee must;
i) Reside in the Zone they wish to represent
ii) Have their nomination approved by a Minor Hockey Association within their zone.
iii) Submit their nomination in writing to the Hockey Saskatchewan General Manager no later than February 28th annually.
iv) In the event that no nominations are received, or in the event of a vacancy occurring on the Board of Directors for any cause, the Officers may appoint someone to fill such vacancy until the next AGM.
d) A minimum of eight (8) Zone Directors (1 per Zone) are to be elected each year by the membership of their respective Zones in attendance at a Zone Meeting held prior to March 31st Annually.
e) All registered Members (refer to 2.02.01) and in good standing (refer to 2.02.07) will be allowed to have representation at Zone Meetings. For the purpose of voting for the election of a Zone Director, each Member in attendance shall be entitled to one (1) vote via ballot. The General Manager or designate will facilitate the election.
The results of the elections for Zone Director positions will be disclosed as successful or not successful. The number of votes each candidate received shall not be disclosed.
The ballots shall not be destroyed until a motion to that effect has been approved by the delegates.
f) The duties and responsibilities of the Association Zone Directors are;
i) To attend all Board of Directors Meetings. Must inform the Chairperson if unable to attend.
ii) To be responsible for the liaison of hockey in the zone they represent and to bring forth feedback and recommendations to the Board of Directors.
iii) To contribute to the ongoing growth of Hockey Saskatchewan and promote its Vision and Mission through initiatives and activities within the Association Plan.
iv) To review, amend and approve recommendations from the Officers in all areas of policy formation, governance and program development for the Association.
v) To attend Zone Meetings hosted within their zone. Must inform the Chairperson if unable to attend.
vi) To assist in the operations of the Association in the following ways:
1. Liaise with leagues that are within the Zone they reside. If Leagues overlap in two (2) or more zones, the zone in which the League President resides will govern the Zone Directors responsibility.
2. Promote all aspects of the Hockey Saskatchewan Vision, Mission, Goal Areas and its programs/services.
2.05.06 The Chairperson of the Board
The duties and responsibilities of the Chairperson of the Board of the Association are to:
a) Call and preside over all Board of Directors, Officers, Annual or Special Meetings of the Association.
b) Be an ex–officio member of all committees. As an ex–officio member of a committee, the Chairperson has the same rights as other committee members but is not obligated to attend meetings of the committees and is not counted in determining if a quorum is present.
c) To receive appeal applications from any member and appoint committee members to hear the appeal if granted.
d) Be the official representative of Hockey Saskatchewan on any Hockey Canada Matters/Meetings as well as the Western Branch Meetings.
e) Be the liaison between the General Manager of the Association and the Board of Directors.
f) Is the official spokesperson for the Board of Directors.
2.05.07 Resignation from the Board
A director may resign from office giving notice thereof in writing to the Board and such resignation becomes effective in accordance with its terms or upon acceptance by the Board. Whichever may be the earlier date.RETURN TO HANDBOOK LISTING